What Should You Consider When Booking A Function Room?


Whether you’re planning a corporate event, wedding reception, or birthday party, you may find yourself in need of the perfect Function Room Brisbane. The venue you choose can make or break your event and turn out to be more expensive than you initially thought – so it’s crucial to do your research before committing. Here are some tips on what to consider when booking a function room:

  • Location, location, location

Location, location, location. When it comes to booking the perfect function room for your event, this phrase is key. Whether you’re hosting a corporate conference or a wedding celebration, the venue needs to be in close proximity to where most of your guests will be staying. This means that if you’re planning an event in London but most of your friends and family are coming from outside of town—or even outside of England altogether—you should choose a venue within easy reach by public transport.

Function Room Brisbane

  • The size of the room – make sure it can comfortably accommodate all your guests.

The size of the room is an important factor. The room should be large enough to hold all your guests comfortably, without anyone feeling crowded or left out. If you’re hosting a large event with over 100 guests in attendance, there’s no point in booking a small meeting room; at that point, you might as well book a ballroom! On the other hand, if your event is small and intimate—say 25 people—there’s no need to rent out something like a hockey rink or amphitheater just because it can fit 25 people! In general, when considering the size of function rooms: If there are more guests than the function space can accommodate, consider renting a larger one (e.g., for 300 people). If there are fewer guests than the function space can accommodate (e.g., 100 people), consider renting one smaller (e.g., 80).

The style of the room – is it modern or traditional, and does it match your event’s theme or decor

Is it modern or traditional? Does the style of your room match your event’s themes and décor? A function room can be anything from a large, open space with no separate rooms to a series of separate rooms, depending on how you want to use it. Function rooms are usually found in hotels and other venues that host events in their function spaces.

  • The layout of the room – some rooms have different areas for speeches, dining, and dancing, while others are more open-plan.

Open-plan rooms can be difficult to manage. For example, you may need to get people seated before starting your speech, but with an open-plan room, there are no obvious places for them to sit. You may also want to make sure that you’re clear in your communication about how much space is needed for activities such as speeches and presentations. If you’re booking a Function Room Brisbane for business purposes—such as conferences or meetings—you should check whether there’s enough room for everyone who will be attending. In some cases, it might be better if people sit around tables rather than in rows of chairs because this makes it easier for them to talk and interact with each other comfortably.

  • Amenities available – such as a stage, dance floor, audio/visual equipment, and catering facilities

When you’re booking a function room, it’s important to think about what amenities you’ll need. A stage can be useful for speeches at the beginning of the evening and performances or awards ceremonies later on. A dance floor is often required for dancing and socializing with your guests. Audio/visual equipment can be used to show videos and slideshows during dinner. And catering facilities will ensure that everyone has food and drink throughout the night.

  • Parking availability and access to public transport

While you’re at it, make sure you check parking availability at the venue. If there are no nearby lots or if they’re full, you might have to park farther away and walk in—and that means paying more for gas. Plus, what happens if someone needs to get home early? Is there a taxi stand nearby (or even one at all)? Do people who take public transportation need to transfer or get dropped off by a car before reaching the event space? You don’t want anyone getting stuck in traffic when they could’ve avoided it by taking another route altogether.

  • Food and drinks – can you order food and drinks from the venue, or do you have to bring in your own catering?

If you are having a sit-down meal, it is best to have the caterer on site. This will help ensure that everything runs smoothly and guests can focus on enjoying their time with each other rather than worrying about food being served or not getting enough to eat. If you are having buffet-style food and drinks, then you will need to consider how much food and drink is needed for your guests. If there are going to be a lot of people attending and if they will be drinking alcohol (beer, wine, etc.), then making sure that there are enough service staff hired could be beneficial as this can help keep lines down during serving times.


With so many factors to consider, you may feel overwhelmed. But with the right event planner by your side, you can rest assured knowing they’ll be able to help you find the perfect space for your next function!

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